Beckett Investment Management Group – Privacy Notice
Including Beckett Financial Services Ltd and Beckett Asset Management Ltd. Beckett Financial Services Ltd (BFS) and Beckett Asset Management (BAM) is part of the Beckett Investment Managenent Group.
This privacy notice explains how we use any personal information we collect about you.
In providing the services to clients, our companies will act as a data controller of any personal data which we collect from or about our clients in connection with the provision of our services.
For the purposes of this notice, the Data Controller is defined as a person that determines the purposes for which, and the manner for which, any personal data is processed, in line with article 4(7) of the General Data Protection Regulation ((EU) 2016/679).
Where other companies and/or third parties provide support services, such as I.T. development and maintenance, there may be occasions where data is accessible to such parties. Our companies have the appropriate safeguards and agreements in place with each service provider to ensure data is protected and meets General Data Protection Regulation requirements.
What information do we collect about you?
We collect information about you when you engage us for financial planning, investment management and employee services.
This information will relate to your personal and financial circumstances.
The information could include:
Individual details: Name, address (including proof of address), other contact details (e.g. email and telephone numbers), gender, marital status, date and place of birth, nationality, employer, job title and employment history, and family details, including their relationship to you.
Identification details: Identification numbers issued by government bodies or agencies, including your national insurance number, passport number, tax identification number and driving licence number.
Financial information: Bank account, income or other financial information.
Risk details: Information about you and other connected individuals which we need to collect in order to assess the services required. This may include data relating to health or other special categories of personal data (see below).
Policy information: Information about the financial products you hold and the insurance policies you take out.
Credit and anti-fraud data: We’ll verify your identity before providing any services through the use of an electronic identity verification system called Smart Search. We will also conduct these checks from time to time throughout our relationship, not just at the beginning. The check may leave a ‘footprint’ on your credit file but it won’t affect your credit rating.
In certain circumstances if it is necessary for the provision of our services, we collect special categories of data which could include health, criminal convictions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric, or data concerning sex life or sexual orientation.
We will collect personal information about you from you directly but also potentially from your family members, employer or representative, other market participants, credit reference agencies, anti-fraud databases, sanctions lists, court judgements and other judicial databases, government agencies such as the HMRC, open electoral register and any other publicly available data sources.
We may also collect information when you voluntarily complete client surveys or provide feedback to us.
Information about connected individuals
We may need to also gather personal information about your close family members and dependants in order to provide our service to you effectively. In such cases it will be your responsibility to ensure that you have the consent of the people concerned to pass their information on to us. We will provide a copy of this privacy notice for them or, where appropriate, ask you to pass the privacy information to them.
How and Why We Use Your Personal Data?
We must have a lawful basis to process your personal data. Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
We have a contractual obligation
This is the primary legal basis that we intend to use for processing your data. The personal information that we collect about you is essential for us to be able to effectively carry out the services that we have agreed to deliver to you.
We have a legal obligation
Sometimes, collecting personal data is needed to meet our legal and regulatory obligations. For example, UK anti money laundering legislation may require us to collect personal information to verify your identity.
We will obtain your consent
Special category data, such as that relating to health matters, is often required to provide our services. When this is required, we will obtain your explicit consent to collect and process this information.
From time to time, we may wish to contact you to offer additional products or services which may be of interest to you. To do this, we will obtain your consent.
You may withdraw your consent at any time by notifying us at our main business address.
We have a legitimate interest
We rely on legitimate interest to retain relevant data for the purposes of assessing the appropriateness of our services, defending future complaints, and meeting our Professional Indemnity Insurer’s expectations.
We collect information about you in order to provide you with the services for which you engage us.
Who might we share your information with?
If you have agreed to and signed our declaration showing you have agreed, we’ll pass on your personal information to our group of companies so that they may offer you their products and services.
We won’t share your information for marketing purposes with companies outside our group of companies / other companies.
In order to deliver our services to you effectively we may send your details to third parties such as those that we engage for professional compliance, accountancy, or legal services as well as product and platform providers that we use to arrange financial products for you.
Where third parties are involved in processing your data, we will have a contract in place with them to ensure that the nature and purpose of the processing is clear, that they are subject to a duty of confidence in processing your data and that they’ll only act in accordance with our written instructions.
Where it’s necessary for your personal data to be forwarded to a third party we’ll use appropriate security measures to protect your personal data in transit.
Where we are required to transfer Special Categories of Data for example health information, we will transfer this information via secure postal services or through the use of encryption software to ensure the safe and secure receipt by the intended product provider.
To fulfil our obligations in respect of prevention of money-laundering and other financial crime, we may send your details to third party agencies for identity verification purposes.
How long do we keep hold of your information?
During the course of our relationship with you, we will retain personal data which is necessary to provide services to you. We’ll take all reasonable steps to keep your personal data up to date throughout our relationship, and whenever you inform us about any changes we will update this information at the earliest opportunity.
Please help us to do this by letting us know whenever there are changes to your personal data. If you are providing information about someone else, you confirm that they have appointed you to act for them, to consent to the processing of their personal data, including special categories of personal data, and that you have informed them of our identity and the purposes (as set out in this Privacy Notice) for which their personal data will be processed.
We are also subject to regulatory requirements to retain your data for specified minimum periods. These are, generally:
- Five years for investment business
- Indefinitely for pension transfers and opt-out business
- Three years for insurance business
These are minimum periods, during which we have a legal obligation to retain your records.
We reserve the right to retain data for longer where we believe it’s in our legitimate interests to do so.
You have the right to request deletion of your personal data. We will comply with this request, subject to the restrictions of our regulatory obligations and legitimate interests as noted above.
How can I access the information you hold about me?
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please telephone, email or write to us using the contact details noted below.
When your personal data is processed by automated means, you have the right to ask us to move your personal data to another organisation for their use.
We have an obligation to ensure that your personal information is accurate and up to date. Please ask us to correct or remove any information that you think is incorrect.
Marketing
We may like to send you information about our products and services and those of other companies in our group, which may be of interest to you at some future date but only if you have agreed to receive marketing information.
You may choose to opt out from receiving any marketing information at anytime.
You have a right at any time to stop us from contacting you for marketing purposes or giving your information to other members of the group. If you no longer wish to be contacted for marketing purposes, please contact us immediately by either post telephone or email.
Cookies
Information relating to usage of our website is collected using cookies. These are text files placed on your computer to collect standard internet log information and visitor behaviour information.
They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. For example, cookies are used to remember users’ preferences and to help navigate between pages efficiently. Our websites may use cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.
For further information visit http://www.allaboutcookies.org/
You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
Other websites
Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.
What can you do if you are unhappy with how your personal data is processed?
You also have a right to lodge a complaint with the supervisory authority for data protection. In the UK this is:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Changes to our privacy policy
We keep our privacy policy under regular review and any changes we may make to our Privacy Notice in the future will be posted on our website. Please check back frequently to see any updates or changes to our Privacy Notice.
How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you: by email at [email protected]
By telephone 01284 773758
Or write to us at: Beckett Financial Services Ltd, Dettingen House, Dettingen Way, Bury St Edmunds, Suffolk, IP33 3TU
Last Updated August 2024